How to Email Pay Stubs in QuickBooks Desktop and Online?

Latest November Guide 2022

by ammynikkole

QuickBooks accounting software is used widely by the users due to the tremendous features it offers. One of the amazing features it has to offer to its users is the ability to print pay stubs in QuickBooks. It not only makes the job easier but also facilitates the smooth running of the business and saves a lot of time for the user.

In QuickBooks, a pay stub is created in a pdf format which is printable and looks similar to a check. Each piece of information in the pay stub ensures that the employees are paid correctly with the tax details.

Information present on the paystub ensures that the employee has the transparency to what they are paid with all the tax details. In QuickBooks, a paystub is in pdf format which is very similar to check and can be printed whenever required. These factors available in QuickBooks empower the businesses. 

Paystubs in QuickBooks Latest Guide 2022:

Pay Stub in QuickBooks is a document which is issued by the employer to the employees that contains information like gross income, deductions, and net pay. These paystubs are issues so that the employee can get a new pay stub for each pay period. It can also be called wage statements, pay slips, paycheck stubs etc. 

Common information you will find on QuickBooks paystub:

  • Employee details
  • Dates
  • Gross income
  • Net pay
  • Hours worked

Ways to print Pay stubs in QuickBooks desktop:

1st option- Print by Bill Payment Stubs

  • Go to the file menu and select ‘Print Form and select Payment Stubs’
  • Select either a credit card or a check from the bill payment dropdown menu, depending on the nature of billing.
  • Then, from the Account menu, select the appropriate bank or credit card account.
  • To list payments for a different period range, insert the start and end dates in the dated and amp column.
  • Select the checks you want to use to print the bill payment stubs, then click OK.
  • Give the print command now and specify the quantity of copies you want in total.

2nd option– Print Pay Stub from Paycheck:

  • Launch QuickBooks desktop and select Paycheck.
  • Select the print icon from the check now. Next, choose Pay Stub.

3rd option- Print through the Paycheck List

  • First, select Employees from the left side of the navigation bar.
  • Click on the employer’s name to pay.
  • On the employee’s page, click “Pay checklist” at this time.
  • Next, choose “Checks to pay.”
  • If necessary, look for the check number.
  • Select “Batch action” from the drop-down arrow, then “Print,” finally.

4th option- Print Pay Stubs from QuickBooks Desktop File Menu

  • To print pay stubs, choose File > Print Forms > Payroll Bank Account.
  • The date range with the pay date should be filled in.
  • If you wish to use “One Employee” as a filter. From the employee option’s dropdown menu, choose “Employee.”
  • Select the Pay Stubs you wish to print now.
  • Before printing, you can view the pay stub in preview mode.
  • Pick your preferred company and employee information for the pay stub.

5th option- Print Pay Stubs and voucher printing

  • Start QuickBooks, then select “Edit” from the menu
  • Select Company Preferences under Payroll and Employees.
  • Choose “Full Payroll” from the QuickBooks Payroll Features Section at this time.
  • Visit the “Set preferences for” >Pay Stub and Voucher Printing page after that.
  • In the section titled “Paycheck vouchers and pay stubs print,” choose the checkboxes that you want to be printed.
  • Select “Legal Firm Name” and press OK if you want your company name to appear on the pay stub.


We hope this blog is helpful to you. We have done our best to include all the accurate and helpful information regarding printing pay stubs on the QuickBooks Desktop in this blog. You can reach out to our team of experts in case you need any help with the above steps or any QuickBooks error.
Also read, How to Merge Two Accounts in QuickBooks.

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