Users of Microsoft Outlook Calendar can utilize it to help in many different ways, including setting up meetings and appointment reminders. Many users have several calendars, some of which are shared by supervisors, coworkers, or clients. As a result, users must combine many calendars into one to access all of their things in one location. That is where the problem arises because most individuals are unaware of how to merge several calendars in Outlook. But don’t be concerned! Overlay Mode is one of the finest alternatives in Outlook for combining several calendars.
Side-by-Side Calendars with Overlay Mode
- After Outlook 2003 launched Side-by-Side Calendars, the Overlay functionality was added with the introduction of Outlook 2007.
- The Side-by-side functionality in the Calendar allows you to pick numerous calendars by ticking the checkbox at the side of the calendar.
How to Use Outlook Calendar Overlay Mode?
The Overlay mode allows you to layer Calendars on top of each other to produce an aggregated view that seems to be a single calendar. You may use the Overlay functionality in the following places:
Click View>>Group: Arrangement>>Overlay in Outlook 2010, Outlook 2013, and Outlook 2016.
You may overlay calendars using this feature to see all calendars in one area, but they will not be integrated or merged. Various strategies might be employed.
Manually merge items from several Calendars
It is a two-step procedure in which things are exported from one calendar and then imported so that they may be combined with the calendar where you want all items to display.
To export calendar data, follow these steps:
- Select Open & Export and then Import/Export from Outlook’s File tab.
- Click Next after choosing Export to a file.
- After choosing the Outlook data file, press Next.
- Select the calendar folder you wish to export and then click Next.
- To save the file, provide a folder location and file name, or click Browse to choose a folder and enter the file name. Finally, click Finish.
It will duplicate the Calendar items without removing any from the calendar.
Import calendar information to the desired calendar now.
To import Calendar data, follow these steps:
1. Select Open & Export and then Import/Export in Outlook’s File tab.
2. Now, click next after selecting Import from another application or file.
3. Select Outlook data file and then click next.
4. Now, navigate to the file you made in the last section and click OK.
5. Under Options, choose do not import duplicate entries and then click next.
6. Now, under pick the folder to import from, select the Calendar folder.
7. Uncheck the Include Subfolders option.
8. Click Finish after importing things into the same folder.
Note:- Please keep in mind that if you have numerous accounts, you may have separate PST files. Choose the account where you want the calendar items to be shown.
Automated Solution To Merge Outlook Calendars
The following two are the native, but difficult, techniques for merging calendars in MS Outlook since the same calendar can be overlapped and cause confusion for users. To prevent this misunderstanding, use Softaken Merge Outlook PST File, which is specifically intended to merge PST files.
You may quickly merge two or more calendars in Outlook with this application. This program also has powerful filtering capabilities that allow users to combine certain elements based on their needs.
Easy Solution to Merge Outlook PST Files
● Step 1: Attempt to download the program and run it on your desktop PC.
● Step 2: You can see that there are two options titled:
○ Select Multiple PST Files (s) – With this option, you may pick several PST files from different system locations.
○ Select a Folder having PST Files (recursive) – Users can select a single folder containing several PST files.
● Step 3: Finally, Outlook users will be presented with several merger alternatives.
○ Merge only tasks – With this option, task folders may be correctly merged.
○ Merge only contacts – This option allows you to merge only contacts.
○ Merge only journals – This option makes it simple to merge journal items.
○ Merge only notes – This option allows you to effortlessly merge notes.
○ Merge only calendars – Select this option button to merge the calendars folder.
To integrate several Calendars, choose “Merge only calendars.”
● Step 4: Once you’ve made your decision, click Start Merging Now to start the merging process.
The high-quality features of Softaken PST Merge Utility
- Combine several Outlook PST files into a single robust PST.
- This allows for easy email processing.
- The ability to mix and match ANSI and UNICODE PST.
- The conversion rate is flawless.
- Any PST file or its contents are not harmed.
- The ability to connect your data, such as calendars, contacts, and notes.
- All Windows editions work properly.
- Duplicate emails are eliminated.
- Maintain file quality when converting.
- Size is unimportant while merging.
- There are various options for combining.
- There is non-English language help available.
- Try the Merge PST demo version before you buy.
Conclusion
Outlook users sometimes need to merge numerous Calendars to view all things under a single folder. And while MS Outlook provides them with the Overlay mode, Side-by-Side calendars option, and some features like combine multiple Outlook Calendars, these methods do not always work properly or are time-consuming, especially when users use more than one PST file in the application, necessitating the use of a professional Outlook PST Merger tool, as suggested in the article. So far, we’ve discussed both manual ways and third-party tools for easily combining PST files.
